Process Improvement Specialist (Level 3)

Job Description: Process Improvement Specialist (Level 3)

Type: Full-time / Hybrid but mostly remotely

Location:  385 Tremont Avenue E. Orange NJ 07018-1095

Scope of Work: The Candidate will be responsible for providing comprehensive process improvement expertise as a Process Improvement Specialist (Level 3). This role entails a multifaceted approach to enhancing organizational efficiency through the review and enhancement of organizational charts, organizational position planning, development of Position Descriptions (PD) and Functional Statements (FS), as well as active involvement in the recruitment process. The Candidate must exhibit a high level of expertise in process optimization and organizational structuring to fulfill the requirements outlined in the Statement of Work.

Responsibilities:

• Conduct thorough reviews of existing organizational charts to identify areas for improvement in structure, hierarchy, and reporting lines.
• Collaborate with stakeholders to strategically plan and refine organizational positions, ensuring alignment with the company's goals and objectives.
• Develop and enhance Position Descriptions (PD) and Functional Statements (FS) with a focus on clarity, accountability, and effectiveness.
• Work closely with HR and management to contribute to the recruitment process by identifying the essential skills, qualifications, and characteristics required for each role.
• Provide expert guidance on recruitment strategies, including candidate sourcing, screening, and selection, ensuring a strong match between candidates and the organizational needs.
• Analyze existing processes, workflows, and procedures to identify opportunities for efficiency improvement and streamlined operations.
• Collaborate cross-functionally to design and implement process enhancements, leveraging industry best practices and innovative solutions.
• Actively engage with team members and stakeholders to gather insights, feedback, and suggestions for continuous process improvement.
• Utilize data-driven approaches to assess the impact of process changes, measuring key performance indicators and reporting outcomes to management.
• Develop and deliver comprehensive reports, presentations, and training materials to communicate process improvements and their benefits.

Requirements:

• Proven experience as a Process Improvement Specialist or in a similar role, preferably at a Level 3 capacity.
• In-depth knowledge of organizational structuring, process optimization, and workforce planning.
• Demonstrated ability to create, revise, and enhance Position Descriptions (PD) and Functional Statements (FS) in accordance with industry standards.
• Strong expertise in recruitment strategies, including candidate sourcing, assessment, and selection.
• Analytical mindset with the capability to identify process inefficiencies and propose effective solutions.
• Excellent interpersonal skills to collaborate with diverse teams and stakeholders.
• Strong written and verbal communication skills, with the ability to present complex ideas clearly and concisely.
• Proficiency in using relevant software tools for data analysis, process mapping, and presentations.
• Proven track record of driving process improvement initiatives to successful outcomes.
• Relevant certifications in process improvement, organizational development, or related fields (preferred but not mandatory).