Administrative Assistant

Job Title: Administrative Assistant

Location: Washington Navy Yard, DC

Duties:

• Digitizing and organizing documents
• Inputting data and/or metadata into databases and other documents
• Collating, transcribing and reviewing relevant documents
• Developing and designing document templates
• Supporting organization and development of SOPs, revisions of SOPs and desk guides
• Collecting photographs, images, and other digital media for use in historical products
• Assisting with branch information technology needs
• Editing written documents and fact checking
• Work requires an eye for detail in performing all document related tasks
• The clerical steps often vary in type or sequence, depending on the task.
• Office coverage, task management and follow-up of phone calls, meetings, email requests, and various other forms of correspondence
• Work independently on projects requiring research and preparation of briefing charts for executive meetings
• Follow-up to ensure that all tasks are completed on schedule and according to expectations.
• Have regular meetings with NHHC representative(s) to review progress/results
• Have regular meetings with NHHC and other external contractors on matters pertaining to the web or print publication of the documentary history products

Education & Qualifications:

• Possess a minimum of 24 months of experience providing intermediate to high level administrative and program analyst support. Examples of this level of work include writing, organizing, and editing high level briefs, decision and informational papers.
• Bachelor’s degree or 4 years of undergraduate level education leading to such a degree or certificate.
• Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the positions, and that is typically in or related to the work of the position to be filled.
• Have excellent organizational skills and attention to detail confirmed by references or prior positions.
• Applicant must demonstrate experience drafting, routing, editing and preparing numerous administrative products simultaneously.
• Demonstrate strong organizational, prioritization, written and oral communication skills
• Must be able to demonstrate expert knowledge in Microsoft PowerPoint. This includes following and creating templates, drafting executive level material, editing slides, and making recommended changes.
• Must be able to demonstrate intermediate to expert knowledge especially Microsoft Word, Outlook, and Excel. Incumbent should demonstrate extensive experience using excel to monitor and track information and Microsoft word for preparing briefs, memos and other written products.